Work across the schools in your district
How a District Admin moves between their schools, what changes when they do, and how to add a new school to the district.
Updated
If you administer a district rather than a single school, Gradebox opens on your district view: every school in the district, side by side. From there you step into any one of them and get the full Admin Portal for that school — the same screens, the same abilities, as if you were that school's own admin.
Only a District Admin sees any of this. Gradebox assigns the role when your district is set up; see School roles explained.
Your district view
Signing in lands you on the district view, which lists your schools with:
- Teachers — active staff accounts at that school
- Students — students enrolled with those teachers
- Avg Proficiency — the school's average across every standard scored so far
The four cards along the top total the same figures across the district.
These are the same numbers each school's own dashboard shows, so a figure here and a figure inside a school will always agree.
Open a school
Click any row. Gradebox switches you into that school and opens its Admin Portal dashboard.
From that point on you are working in that school: Teachers, Students, Classes and every analytics screen show that school's data and nothing else. Anything you change — inviting a teacher, importing a roster, building a class — belongs to that school.
Move between schools
The school name at the top-left of the Admin Portal is a menu. Open it to:
- jump back to District view
- switch straight to another school — the one you're in has a tick beside it
- Add school
Switching reloads Gradebox so nothing from the previous school is left on screen. It takes a moment, and then every screen is showing the school you picked.
You are in one school at a time. There is no screen that mixes two schools' students or classes together — the district view is where the schools sit side by side.
Add a school
- Open the school menu at the top-left and click Add school.
- Give the school a name. Two schools in a district are allowed to share a name, so name it however your district refers to it.
- Optionally pick the state or national standards the school teaches. This just decides which list teachers open on when they create a class; you can change it later, and each class still picks its own subject framework.
- Click Add school and set it up.
The school joins your district immediately and Gradebox takes you into it and starts the setup guide — standards, staff, students and classes. See Set up your school with the setup guide for what each step does.
You don't have to finish setup in one sitting. The school already exists, so you can switch away and come back to it from the school menu whenever you like.
What a District Admin can't do
- Move a school out of your district, or delete one. Contact Gradebox support.
- Create another District Admin. The role isn't in the role dropdowns on Teachers, and a School Admin can't remove a District Admin either.
- Work in a school outside your district. Only the schools in your district appear in the menu.
Related articles
- School roles explained — What Teachers, School Viewers, School Admins, and District Admins can each see and do, and how each role affects your license seats.
- Tour the school Admin Portal — What school admins and viewers see in the Admin Portal, and how to switch back to the teacher app.
- Set up your school with the setup guide — The guided first-run walkthrough admins see in the Admin Portal, what each step does, and how to reopen it later.
More in For School & District Admins
- Tour the school Admin Portal — What school admins and viewers see in the Admin Portal, and how to switch back to the teacher app.
- Set up your school with the setup guide — The guided first-run walkthrough admins see in the Admin Portal, what each step does, and how to reopen it later.
- Import your school's student directory — Upload your student list once so every student has one record that follows them across every class and teacher.
- Review students added by teachers — Check the students who aren't from your student list — keep them, merge them with a student you already have, or remove them.
- Manage teachers and roles — Invite teachers to your school's seats, change their roles, and remove accounts, all from the Teachers page.
- Create and manage a teacher's class — Set up a teacher's class from the Admin Portal, fill it from your school's student directory or a CSV, and change its settings for them.
- Import all your classes at once — Upload one spreadsheet holding your whole timetable — every teacher, every class, and every student in it.
- Set up classes for several teachers at once — Upload a few teachers' schedules together, confirm who teaches what, and create every class with its standards and roster in one pass.
- School roles explained — What Teachers, School Viewers, School Admins, and District Admins can each see and do, and how each role affects your license seats.
- Understand your school analytics — What the Admin Portal numbers mean, in plain language, and where each one comes from.
- Find anything with Insights and saved views — Filter every submission in your school by grade, teacher, class, standard, tag, date or score, and save the views you use.